The Powerful Rule of Three

number 3For years I've talked about the power of three's. I advise my clients to present 3 agenda items, 3 main points, and 3 benefits. People remember things in three's. Karl Bryan does a good job of this in his recent email, Anatomy of Growing a Business. Consider speaking in threes as verbal bullet points. Now imagine Karl is presenting this out loud. It would be easier for the audience to remember. But you be the judge. Here is his email:

I want to recap on the ideas we've gone over through the business development lessons and essentially the anatomy of a growing, thriving business.

An entrepreneurial fallacy, is an assumption that anyone can succeed at business with: • Desire • Some capital • Projected a targeted profit

There are essentially three key roles that need to be filled to set your business up for success: • The Mechanic • The Manager • The Entrepreneur

The four different stages of a business life cycle are: • Infancy • Adolescence • Growing Pains • Maturity

There are a few basics to know about Franchising: • Business Format Franchise • The Franchise Prototype • Franchise Prototype Standards

There are three main areas of business development: • Innovation • Quantification • Orchestration

7 specific areas you need to consider in your franchise prototype process: • Primary Aim • Strategic Objectives • Organizational Strategy • Management Strategy • People Strategy • Marketing Strategy • Systems Strategy

Wasn't this format easier to follow than reading a lot of long sentences? It's especially true for speaking.The best speeches are written for the ear, not for the eye. Creating a speech or presentation is as easy as 1-2-3. That means simple language, concise statements, and colorful words.

Does Your Executive Image Need Polishing?

Situation: Robert was a brilliant executive who worked for a health care company. But he was not projecting a strong leadership image because of his rambling, academic style and his extensive technical vocabulary that tended to alienate his listeners. Not only was Robert not connecting with his peers, visually he didn't look like a leader. He wore a plaid shirt, a sweater vest, and casual shoes. The brilliance his boss recognized in him was not shining through to others.

Solution: As part of the Exec-U-Lead coaching program, Robert learned to use an executive summary approach and to speak in snappy sound bites. By using simpler, shorter words his message had more impact on his audiences. Robert was persuaded to change his look from weekend casual to corporate coat and tie, so he could look more like an executive.

Result: Robert was able to change the image he projected to others - both visually and verbally. He was able to gain respect and be acknowledged for his leadership. Today, he looks and sounds like a leader and he's taking his team to new heights.

Is Confusion Bringing You To A Standstill?

Situation: Marjorie, an owner of a coaching practice, was feeling stuck. Her dilemma: she needed to bring in money by developing her own coaching clients. At the same time she was a facilitator for a small business think tank and was expected to recruit a certain number of members to coach. She also had recruiting responsibilities for a woman's organization for which she was paid an honorarium. If she didn't meet her quota for the think tank she wouldn't be able to continue. But if she devoted her primary efforts to it, she would continue to have cash flow problems.

Solution: It was clear that Marjorie was putting herself last. We talked about setting priorities and the importance of putting herself first. Marjorie came to realize that her first priority had to be her own business, the small business think tank would be second, and the women's group would come last because it didn't bring in much money. We developed a strategy for Marjorie to sell her coaching services as a priority and then up-sell the think tank membership as a means of ongoing group support. We then worked on an elevator speech to help her position that message.

Result: Marjorie is no longer confused and has a strategy that supports her best interests and will increase her cash flow from now on. She said, "This is the best coaching I've ever experienced."

Even Dry Cleaners Give Business Presentations

This morning I dropped by the dry cleaners to pick up my clothing. As I handed her the ticket, she gave me my dry cleaning and then asked me a question. "Do you send out your husbands shirts?" "No," I told her. "He's retired. He doesn't wear shirts." She smiled as she explained in her accented English, "Oh I was just trying to..." I supplied the word she was searching for. "Upsell?" "Yes," she said. "Well my husband only wears golf shirts. But very good marketing. If we ever have a wedding to go to I'll bring in his shirt." We both had a good laugh.

But the laugh is really on business owners who don't see an opportunity and follow up. This woman realized that a presentation doesn't end when there is an exchange of money. The presentation lives on as you continue the dialog.

Even the post office now asks if you want stamps, mailers, or other supplies. The way you approach a customer is a presentation-from the greeting and smile, to the conversational interaction, to the thank you, to the upsell. Just like any presentation there is a beginning, middle and an end.

Unfortunately, not everybody gets beyond the first presentation.

When It Comes To Public Speaking, Do You Freeze Like A Deer In The Headlights?

Situation: Brad, a corporate executive, was referred by his boss for speech coaching. His presentation style was dry and he was losing credibility among his peers and senior management. He confided that the meetings had become "cutthroat" and that some of the team would "go for the jugular." "It's a very competitive environment," he explained. His boss told him to find a coach and to do it fast. Brad's nervousness on the platform was getting the best of him. He would memorize his slides and freeze up when he saw people roll their eyes. He knew his subject matter but had a difficult time "getting what was in his head and heart to come out of his mouth." Yet, when he would talk off line it was evident that he was very knowledgeable about his subject matter. Brad needed to go from being a talking head to a subject matter expert.

Solution: During the first coaching session, Brad learned to stop memorizing his slides and use them for reference only. He added more stories, anecdotes, and examples to his presentations, and worked on projecting his energy so his voice wouldn't trail off.

Result: Brad gave a presentation at the next meeting a few days later. When asked if his presentation was any better after only one coaching session, his boss replied, "significantly, significantly, significantly, significantly better." Liberated from the cue cards, Brad now speaks with more confidence and style!

Do you know a talking head who's really a subject matter expert in disguise? They can learn to let the expert emerge and dazzle with their ideas.

Are You Seen But Not Heard?

Situation: Karen was newly appointed to her position in finance, where she was responsible for managing and keeping the department on budget. Soft-spoken and petite, Karen had a hard time making herself heard during meetings, as her aggressive team shouted over her and challenged her when she questioned their figures. Karen's team was over budget, and she was concerned about her credibility when she had to present her figures to corporate at an up-coming meeting. Recognizing the importance of asserting her authority, Karen sought coaching to increase her confidence and to learn strategies for maintaining control. Solution: We worked on increasing the volume and conviction in Karen's voice. Initially, she wasn't aware of her vocal range and didn't believe she could project. Together, we practiced breathing exercises before the meeting to calm Karen's nerves. With a specially created template, Karen began to organize her ideas so she would not get intimidated and lose her train of thought. Karen also developed strategies for dealing with people who lobbed hostile barbs or tried to interrupt her when she was speaking.

Result: After the big meeting, Karen said she felt prepared, organized, and confident. She was able to hold her ground and support her position. The note-taking system helped her to stay focused and maintain her credibility.

Do you know people who get lost in the crowd? We can help them rise above the noise, find their voice, and communicate with confidence.

Do You Suffer From Verbal Diarrhea?

Situation: Donald was a director-level manager who was getting complaints from his boss that his voice-mails were long-winded and that his rather business-like demeanor was failing to gain buy-in from his staff. One of Donald's biggest problems was that he didn't listen. His conversations were like running monologues and it was difficult for others to break in. His assignments lacked the detailed information required to get the job done. Solution: Through the Exec-U-Lead coaching program, I worked with Donald on developing a concise message. The target was getting Donald to deliver a 30 second voice-mail message, which he nailed. In the next phase, Donald practiced listening and relationship skills by sharing something personal and asking people about themselves. Result: Donald's boss was pleased. He reported that Donald's voice mails were now concise and that his personality was coming through to his staff at meetings. He was listening more and explaining the purpose of team tasks. Donald felt good about being more respected.

Do you know people who talk incessantly? Do they leave long lingering voice mails? They can learn to cut to the chase and listen more effectively.

Are You Embarrassing Your Team?

As I continue to share success stories from my living laboratory this month, I recall working with Bill for a Just-in-Time coaching session. Situation: Bill, a bright, young entrepreneur, was a Managing Partner of a software company. He was on his way to the West Coast to deliver a presentation when he called me for some coaching. His company was positioned to sell their start-up to a large organization. His partner was concerned about their image because Bill was such a terrible presenter. How often are team members or partners embarrassed by how they present themselves and the company brand? I explained to Bill how important it was to be visible and to get out there and speak. As an owner of the company, he was the face of the organization and people wanted to hear from him. Bill was motivated to change.

Solution: I worked with Bill on his transitions. We reduced the number of slides in his PowerPoint presentation, got him to slow down his speaking pace, and coached him to connect eye-to-eye with the audience. These were all small changes but like many speakers and presenters he was unaware of how to change. He didn't require a major make-over to be effective.

Result: After only TWO HOURS, Bill had transformed his image. He faxed me the results of his first speech and the results after coaching. He went from scoring a 2.6 on his audience evaluations to a 4.0 on a scale of 1-5. Audience members praised his presentation as "entertaining," "informative," and "clear." Bill confided that the meeting planner withheld the evaluations from his first speech because they hadn't been very good. His partner in the firm was blown away by the transformation! As I always say, It's the little things that make the greatest impact.

For public speaking tips visit http://www.atozpublicspeaking.com

Is Fear Making You Invisible?

My blog will focus on case studies from my living laboratory. These are real people and I've changed the names to protect confidentiality. These situations are universal. Fear is one of the worst afflictions in the workplace and in life. It keeps us from taking action, it stalls success and happiness, negatively impacts our reputation, and it keeps us from our dreams. One negative side effect of fear is it makes us invisible as in the case of my client Joan.

Situation: Joan was a bright, successful executive for a Fortune 500 company who was deathly afraid of giving presentations, even at monthly meetings. Joan's fear of speaking was causing her to lose valuable opportunities for visibility in her organization. Realizing the seriousness of the situation, she was eager to begin the speech coaching process. Although Joan was a good enough speaker, she was experiencing anxiety and heart palpitations. She admitted that she was avoiding speaking situations and confided that she knew avoiding public speaking was career suicide.

Solution: I decided to take a two-pronged approach. First I reframed Joan's thinking about public speaking and reduced her perfectionism, which was underlying the fear. Once she changed her thinking, Joan practiced breathing and pausing techniques to gain control.

Result: After 8 hours of coaching, Joan developed a new confidence. At the next monthly meeting she spoke up and felt good about it. She reported that her nervousness was reduced and that she was actually the best presenter in the group! P.S., Joan now shares speaking tips with other speakers in her group! For public speaking tips visit

atozpublicspeaking.com

They're Just Not That Into You

I've coached a lot of speakers and I've seen more speakers than I can count. And I've discovered that there is more to great speaking than excellent platform skills. We've all seen speakers who have perfect timing, never say um, have a well organized speech and exude confidence on stage. Yet, there's something the audience doesn't like about them. It could be air of arrogance, they may appear slick, or their words sound pretentious. If the audience can't connect they don't like the speaker. After working with so many clients and speaking to numerous groups I started to realize that people's success depended on how well they were liked. According to a Yale University study, people gain success not by aggression but by being nice. Being respected is good; being liked is even better. Juries award higher compensation to people they like. The most likable candidate usually wins an election. During the Democratic primary,Hillary Clinton's likability surfaced as an issue. Obama was perceived as more likable and won. During tough economic times, when a manager has to choose who gets a pink slip it won't be the the employee who is most liked. Employers hire people they like, clients do business with people they like, and sometimes likable students may even get a higher grade. So, if you want your message to be heard, if you want to influence, you've got to be liked.

What is likability? Find out in this video. http://www.youtube.com/dianediresta#p/u/0/wZd4Az8eDnE

Did BP's Chairman Diss the American People?

Carl-Henric Svanberg, Swedish Chair of BP was blasted for his comment about "small people".Here is what he said:

..."He's frustrated because he cares about the small people and we care about the small people. "I hear comments sometime that large oil companies or greedy companies that don't care but that is not the case in BP. We care about the small people."

Had this been said by an American it would have been condescending;however, Mr. Svanberg is Swedish. English is a second language. He was referring to President Obama's frustration about the impact on the people in the Gulf area and he was saying that he shares his frustration and concern for the people.

When it comes to communication, there is a sender and a receiver, an intention and an effect. My belief is that Mr. Svanberg's intention was to show concern for the common man and to convey that they are sorry for the oil spill and it's impact.

The effect was to trigger emotion and a feeling that he was talking down to the citizens. Two words-"small people"caused this reaction. And that is the power of language. Language and culture don't always translate. When the Chevy Nova was introduced in Mexico it didn't sell. NOVA in Spanish translated into" No Go".

It would have been more effective if the Chairman had used the terms, American people, people in the gulf region, or the workers. When listening to words we also need to listen for intention. And when somebody is speaking a foreign language, understand that there will be miscommunication.

http://www.youtube.com/watch?v=th3LtLx0IEM

Did the Internet Kill the Acceptance Speech?

Last night I watched the Tony awards. Whether it's the Tonys, Emmys or Oscars it's the same experience. People give boring speeches thanking a long list of people. Enter the internet.The Webby Awards is the internet equivalent of the other awards shows. The Academy of Digital Arts and Sciences honors excellence on the internet.

This year recipients had to give an acceptance speech no longer than five words. Even Twitter allows 140 characters. Talk about a challenge! It takes great clarity of thought to get a meaningful message across in five words. My clients discover how much more powerful they sound when they speak in soundbites and not in long, drawn out sentences. But can it be done effectively in an acceptance speech?

Here are a few from prior Webby awards:

"Please don't recount this vote. "-Al Gore. "Thank God Conan got promoted."-Jimmy Fallon

The shortest Presidential inaugural speech was given by George Washington in 1789. It was 135 words long. (Was this the precursor to social media?)

What if Winston Churchill gave his inspirational World War II speech in five words or less? "Never give in. Never. Never."

Does it get the message across? How about applying this to an elevator speech? One of my favorites is by Ron Karr, of Ron Karr Associates in New Jersey- Sell more in less time.

When Paul McCartney received a grammy for his music in Wings, his acceptance speech was two words-"Thank you!"

So what do you think? Should the Oscar speeches be limited to five words? Maybe then we could get to bed early. You decide.

A Product Launch is a Presentation

I was in line for a sample sale on Fifth Avenue in New York. While I was waiting to get into the showroom, a woman came up to me and asked if she could talk to me about a new product. She began by holding a small purple bottle in her hand. She told me the company was launched a year ago and the founder was a modern day Carrie Bradshaw (Sex in the City). She pontificated about the founder's fashion background, her love of New York City and a desire to combine beauty products and fashion. As I listened I noticed the young woman was wearing shades and I couldn't see her eyes. This created a disconnect for me. Although it was sunny we were standing in the shade. I couldn't connect with her.

She talked about the product creams that were made from pearls and silk and were an all-in-one cosmetic. As the blathering continued, a mild ennui enveloped me. I wondered when she would get to the point. I didn't know what she wanted from me. Finally the verbal vomiting came to a halt. She asked "Would you like to be on our mailing list?" My knee jerk response? "No. Not without a sample."

She had to be kidding. What possible benefit could I derive from that offer? It wasn't even an offer. It was a taking.

So what was wrong with this presentation?

There was no connection. She should have removed her shades to make contact. We connect through the eyes. The presentation was speaker-centered- not listener-centered. Asking me a couple of questions about my skin care needs would have been a lot more effective. And she should have given out samples and then talked about results. At the very least, she could have opened the bottle she was holding and poured a few drops on my hand. This woman went on too long about the founder. Who cares? Do you buy Revlon because you like Charles Revson? If your goal is to build a database you need to entice people with an offer that they care about. There wasn't even a card with a website address.

I always say, "Life is a presentation and everyone is a public speaker." I guess the presenter forgot about that.

7 Tips for Speaking Internationally

It’s a global world and eventually you’ll be speaking to an international audience. At the very least, the global world has come to you. Most cities have become multicultural workplaces. I’ve spoken in Africa, the Caribbean, Europe, the Middle East, and South America and although people are the same everywhere, the way we communicate is different. Here are some tips I’ve learned along the way to be successful when speaking internationally.

1. Study the Culture. Learn the protocol to gain trust and avoid miscommunication.

Know whether you should shake hands or bow. Know the policy on gift-giving. A good book on International protocol is Kiss, Bow or Shake Hands and the new book by Jan Yager called Grow Global.

2. Meet the Translator. Will they use simultaneous or consecutive translation? Did they study British or American English? Explain all idioms in your speech. It makes a difference.

3. Speak Slowly-even more slowly than usual. When English is a second language it takes longer to process and translate into their own language.

4. Use Body Language Carefully. You can unintentionally insult the audience with certain gestures. You would never expose the sole of your shoe to an Arab audience. And the A-ok sign in the U.S. is an obscenity in Brazil.

5. Speak the Native Language. The greatest rapport builder is to say a few words in the native tongue. The best time to do this is in your greeting. When I spoke in Tanzania, I said, "Good morning. I’m happy to be here" in Kiswahili. The audience broke into applause. Little gestures have great impact.

6. Avoid Humor. Even if you’re naturally funny, it just doesn’t translate across cultural and language barriers. Stick to your message but do smile. Smiling is a universal language of good will.

7. Learn their Idioms. Don’t assume that because you’re addressing an English speaking culture that you speak the same language. You don’t. I learned this the hard way. When addressing a company in the U.K. I told them that these management skills could be used “on the job.

China Surpasses United States in the Number of Women Entrepreneurs, Says Communications Expert Diane DiResta

It's small business week. Do you know how women entrepreneurs are doing? Diane DiResta, owner and CEO of DiResta Communications, attended the Global Summit of Women May 20-22 at the Marriott City Wall Hotel in Beijing and reports that there are more women entrepreneurs in China than the entire United States population at 300 million. The Global Summit of Women celebrated its 20th year with the theme, "Women at the Forefront of Change." The annual conference, headed by Irene Natividad, is unique in that it brings together government leaders, Non-Governmental Organizations (NGOs), corporations and entrepreneurs who are committed to improving women's economic status worldwide. The conference attracted 1000 women from around the world with Mongolia being the largest group. Presentations were in English and Chinese.

Prior to the summit DiResta was invited to a briefing and reception at the United States Embassy. The panel concurred that the key to doing business with the Chinese is building lasting relationships. Professor Qing qi' Shir stated that despite the extraordinary number of Chinese women entrepreneurs, the number one roadblock for Chinese women business owners is access to capital and the primary source of information and technology is the Internet. She shared that 97% are optimistic about the economic future. China had a 9.8% growth rate during the financial crisis.

Some of the speakers included: The honorable Nguyen Thi Doan, Vice President of Vietnam, First Lady Salma Kikwete of Tanzania, Hon. Maud Olofsson, Deputy Prime Minister, Sweden, and Cheng Hong, Vice Mayor of Beijing. A highlight of the conference was the introduction of the first Saudi woman to become a government representative. Social, economic and political leadership issues were discussed. In Tanzania, for example, getting tested for HIV is a stigma so the First Lady stepped up and got tested in public.

The conference provided an economic opportunity for local women who could set up a booth and sell their jewelry and wares.

Ms. DiResta, who is an International speaker and public speaking strategist, stated "The conference shattered myths and misconceptions we have of each other. I was surprised when two women from Oman sat next to me and invited me to two of their conferences. I didn't realize there were so many women entrepreneurs." One woman changed her opinion about Americans when she met someone from the U.S. who could speak several languages.

Across cultures, a major universal issue still remains: Women are underrepresented on boards, as corporate CEOs, and in getting funded.

Next year's conference will be held in May 2011 in Istanbul, Turkey.

The Elevator Speech: Your 60 Second Pitch

Have you ever been to a networking meeting, you hear the first person introduce himself and you turn to your friend and say, "What does he do?" If you're confused it's because people ramble on about themselves without much preparation or consideration for the audience. Nobody cares about your product or service. And nobody wants to listen to a sales pitch. Imagine you're in an elevator and you meet a perfect prospect. As the doors close you have 60 seconds to introduce yourself and attract their interest. How do you succinctly and clearly get your message across when you only have a minute? A good elevator pitch tells the listener what you do, how it benefits them, and the results they can expect.

To learn more watch this video: http://www.youtube.com/watch?v=30v47UsPuR0

We Do Judge A Book By It's Cover

Today I was leaving from the office to attend a networking luncheon. It was a warm, sunny day so I decided to take the bus and walk a few blocks to the hotel. As I was exiting the bus, a sixty-five year old man leaned over and said,"Are you wearing Chanel?" I paused for a moment thinking he was referring to my perfume. I realized that he was admiring my suit. Sadly, I told him it wasn't Chanel but accepted the question as a compliment. I was a little early so I stopped into a clothing boutique. As I entered the store, the male security guard said, "That's a nice suit." I thanked him and wondered how I had garnered two compliments in five minutes. Once I arrived at the event there was 30 minutes of networking. A woman passed by and admired my suit. Well, that's not surprising. Women are fashion conscious and it makes for good small talk. After all, New York City is a fashion hub. At around 5:30 p.m. I left to meet my cousin at Starbucks at Rockefeller Center. A woman stopped me on the street and told me how nice my suit was. What was going on? Four complete strangers of both genders complimented my attire. Was something in the air? I don't think so. I've had people admire the suit before. It must be that it's an attractive suit. And what does that have to do with presentations?

You are a personal brand.The way you speak, how you carry yourself, and what you wear are signaling and communicating your brand, your style. It's your presentation to the world. And... while we can't judge a book by its cover, we often do make judgments about how people look. It takes seven seconds or less to make a first impression. People will actually discount what you say to believe what they see. That's the impact of the visual!

When you're in a book store, the first thing that makes you pick up a book is the cover. If it's not attractive, it stays on the shelf. Marketers spend thousands of dollars in research to test the right packaging design. People buy the bottle before they buy the perfume.

Your audience is making judgments before you begin to speak. Does your visual presentation support your message? Do you look credible? Do you carry yourself with confidence? They say that clothes don't make the man. Well, from my experience it sure helps when you wear a nice suit.

Life is a Presentation and Memorials are No Exception

Last night I attended the memorial service for Laurie Meyer, owner of Programs Plus Speakers Bureau in New York City. She died in January at the age of 57 of cancer. It was a shock to all. Laurie was an active member of MPI (Meeting Professionals International) and the NY chapter rallied and planned a memorial service for her.

While the purpose of a memorial service is to honor and remember the life of the loved one, how it's staged, and how people communicate can have a major impact. Last night, all the rules of good presentation were fulfilled. The memorial was effectively organized and represented Laurie well. Booking the service in a comedy club was very much in keeping with Laurie's passion for doing stand up. A video of Laurie doing her comedy act made an impactful and attention-getting opener. Laurie's sister thanked everyone and was the first speaker. The emcee kept the evening moving by clearly and concisely announcing each speaker.

The program provided a variety of tributes-songs, poems, comedy acts, personal readings and sharing from the heart. Each person spoke for about three minutes or less and quickly exited the stage. The presenters provided a good balance of laughter and tears. The evening gently ended with people gathering for food and conversation.

As with all presentations, success results from good planning and coordination, choosing the right venue, a strong captivating opening, a variety of messages and styles targeted to the right audience, speaking from the heart to create engagement and an opportunity to meet afterward to bond with the audience.

Laurie will be missed and even in her absence she taught us how to present a great meeting.

Laughter Is Good for You and Your Audience

We've heard the stories about the healing power of laughter. Scientists are now "graphing the laugh" and it's a serious subject. They've discovered that even animals laugh (no, not just hyenas). In the research lab, rats would continue to return to handlers who tickled them. Dr. Robert Provine, author of Laughter: A Scientific Investigation, studied laughter for years and concluded that laughter is mostly social and only a very small percentage of laughter is a result of joke telling. Laughter can actually produce a chemical that acts as an anti depressant in the brain. While there is no scientific evidence that laughter alone produces a direct health benefit, it's enough that laughter feels good and creates good feelings. So don't stress yourself if you can't tell a joke. Laughter is about engagement. You can project a funny cartoon, show a humorous video clip or even play off the humor of the audience. All you need to create laughter is another person. Nervous? Laughing is a good way to burn off nervous stress. Facing a hostile audience? Get them laughing. You can't be angry and laugh at the same time. So stop being so serious and bring a little laughter into your presentations.

Talk Your Way to Small Business Success!

Sunday, April 25 2010 By Susan Wilson Solovic

Successful entrepreneurs are great visionaries, but they also share the gift of gab. They know how to communicate their ideas in an engaging way so others can see and embrace the vision too. More simply stated, they are excellent story-tellers and evangelists for their companies.

In today’s competitive marketplace, communication skills are an important competitive advantage. In fact, Diane DiResta, a professional speech coach and author of “Knockout Presentations: How to Deliver Your Message with Power, Punch and Pizzazz,